Our sticky notes are more than digital notepads; they’re dynamic tools for managing information. That’s why they are called “IntelliStickies”. You can add additional information through the different buttons the sticky menu bar as well as the context menu.
To ensure the best performance, each board is limited to 800 sticky notes.
In the Sticky Toolbox (located in the bottom toolbar), you can pre-define three sticky notes with specific colors and assigned owners, making it quick and easy to create stickies with your preferred properties from the start. You can set one sticky note as “favorite”.
To create new sticky notes, click on a sticky in the toolbox to place it on the board, or use “Add Sticky” in the context menu. When you right-click to place a sticky, it will use the favorite preset.
For efficient teamwork, you can assign a sticky owner and supporting team members (assignees) to any sticky.
The sticky menu bar color changes based on the sticky owner’s profile color, while assignees appear in the bottom left corner of the sticky.
You can add all users as assignees with one click.
An extensive color palette and multiple status options make it easy to track each task’s progress at a glance.
There are four statuses: Open, Done, Waiting For and Cancelled.
The Description Editor provides a variety of design options, including different fonts, colors, tables, and bullet points. You can also add images directly using the upload button or by dragging and dropping them into the editor.
A preview of the description content will appear directly on your sticky note.
Please note that, to maintain optimal board performance, content in the editor is limited.
You can not only add text to your sticky but also emojis, adding a touch of personalization. This feature is especially popular for creating virtual Kudo Cards.
You can easily add a due date to your stickies by right-clicking and selecting “Set Due Date.”
In the Filter Bar, you can filter stickies by due date and select multiple dates at once (hold Shift or Ctrl), making it easy to view a week or month at a glance.
Due dates can also be modified within the Lens and Task List.
Story points are a valuable feature for agile project management and resource planning. You can add story points (from 0–999) to each sticky with a right-click. While based on Scrum Planning Poker values, story points can also represent estimated effort in days, hours, or minutes.
Story points sync bidirectionally with Jira and are displayed in the Info Bar, providing a quick overview of total points by board, team member, or Sprint.
The Linked Sticky feature is designed to streamline planning and synchronization for scaled teams.
When copy-pasting, you can choose to create “Linked Stickies” across the same or different boards (e.g., sub-boards in STAGILE® Scaling), allowing multiple linked instances of a sticky.
Use the link button in the sticky menu bar to access the Linked Stickies dialog, where you can view all linked instances and navigate between boards with one click.
To cancel the connection, simply right-click and select “Remove Sticky Link”.
You can export selected sticky notes as an Excel file by right-clicking and choosing “Export Stickies.” The generated spreadsheet includes a lot of details, such as text, owner, assignees, links, and meta-information like color and position. This feature is accessible to all board users.
You can generate a direct link for any sticky on your board by right-clicking and selecting “Copy Sticky Link.” Pasting the link into your browser’s address bar will take you directly to that sticky. This feature is ideal for quickly sharing a deliverable with teammates or saving sticky links in external documents.
In the top-right corner of the description editor you will find the Sticky History button. This feature lets you access all changes that have been made to the sticky. You can see status updates, color changes, previous assignees etc. and find out who made edits.
Whenever you hover over an IntelliSticky, it appears in the Lens at the lower right corner. The previewed sticky remains fully functional, allowing you to edit text, change status, assign users, and more, with changes saved automatically. The Lens is also available in Presentation Mode.
If the IntelliSticky is linked to a Jira issue, the Lens will display additional details such as components, issue type, and due date.
The Lens can be expanded into a full sidebar by clicking the button at the top of the Lens. The sidebar gives you a larger view of the sticky, along with all its details – such as the whole description, links, story points, due dates, and more. Plus, when you hover over different stickies, the sidebar updates instantly, so you can see all the key info at a glance!
The Connection Line tool is ideal for building diagrams or highlighting a critical path, allowing you to link any IntelliStickies on your board.
To create a connection line, hover over a sticky to reveal four connection points. Click a point and drag to connect it to another sticky. Multiple lines can connect from the same point.
Click on any drawn line to open the Connection Line menu, where you can customize the color and shape of the line, or delete the line if needed.
